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a inventory system

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Inventory is a physical resource that a firm holds in stock with the intent of selling it or transforming it into a more valuable state.

Inventory System is a set of policies and controls that monitors levels of inventory and determines what levels should be maintained, when stock should be replenished, and how large orders should be.

There are many items in a departmental store, which are sold to customers and purchased from suppliers. An order is placed by the customer-required details , which are listed below:

• Item name

• Quantity

• Delivery time

The order processing executes, look up the stock of each item available or not then order is fulfilled by the management of departmental store. The system periodically checks the store stock of each item if it is found below the reorder level then purchase order is placed to the supplier for that item, if the supplier is not able to supply whole order then rest of quantity is supplied by another supplier.

After fulfilled the formalities, a bill is generated by the system and send to the customer. Item details are maintained by the management and this whole process is done manually. Our work area is to automate the above process and to generate more efficient system.

1.1 TYPES OF INVENTORY

Following are the 5 possible ways of inventory control

. Raw materials – In this type of inventory raw material is bought from the producer ,followed by processing to get finished products for sale in the market . For eg. Pencil manufacturing industry requires wood and graphite as raw materials

. Purchased parts and supplies – In this type of inventory finished products are bought from the manufacturer and sold to the customers. For eg. Any General Store sells the products it buys from its manufacturers .

. Work-in-process (partially completed) products (WIP) – In this type of inventory partially processed products are further modified and sold . For eg. Steel industry buys the cast iron to further process it and improve.

. Items being transported – In this type of system products are transferred from one location to another . For eg. Any Courier firm . Tools and equipment – In this type of system

INVENTORY CONTROL SYSTEMS

Inventory Control is broadly classified into 2 main systems –

. Continuous system (fixed-order-quantity)

. Constant amount ordered when inventory declines to predetermined level

. Periodic system (fixed-time-period)

. Order is placed for variable amount after fixed passage of time

TYPES OF DEMAND

Inventory system encounters the following 2 types of demand –

. Dependent Demand

. Demand for items used to produce final products

. Tires stored at a Goodyear plant are an example of a dependent demand item

. Independent Demand

. Demand for items used by external customers

. Cars, appliances, computers, and houses are examples of independent demand inventory

DISADVANTAGES OF OLD SYSTEM

As we know the manual processing is quite tedious, time consuming, less accurate in comparison to computerized processing.

The present system is not is exception consultant encountering all the above problems.

. Time consuming.

. It is very tedious.

. All information is not placed separately.

. Lot of paper work.

. Slow data processing.

. Not user-friendly environment.

. Difficult to find records due to poor file management.

ADVANTAGES OF NEW SYSTEM

In new computerized system we tried to give these facilities

. Ensures an adequate supply of materials

. Minimizes inventory costs

. Facilitates purchasing economies

. Eliminates duplication in ordering

. Better utilization of available stocks

. Provides a check against the loss of materials

. Facilitates cost accounting activities

. Enables management in cost comparison

. Locates & disposes inactive & obsolete store items

. Consistent & reliable basis for financial statements

. Balance in Inventory Levels

. Replenish Point is level of inventory at which order is placed The company replenishes its stock using mainly 2 methods

. AUTOMATIC Replenishment

. In this system a mimimum stock is always maintained (called the Safety Stock) and as the stock goes below a certain level ( called the Reorder Point ) the system places the order.

. As depicted by the graph below

. MANUAL Replenishment –In this system the store manager places the order as per the observed demand and seasonal availability. For eg. Vegetables,fruits,etc

. This method is based on anticipation and idea ,hence it may lead to big profits or in some cases huge loss.

2. OBJECTIVES

• Improve customer service – As the system is automated customers shall have less of problems and more of help when the shop.

• Economies of purchasing- As the purchase system of the store is planned it becomes economical ,planned and systematic ;with minimum possibilities of wasteage.

• Economies of production – Here any product being processed is done more systematically.

• Transportation savings – As the purchase order is well planned, transportation cost is minimal or optimized.

• Hedge against future – Stock is always maintained to deal against future problems in supply if any.

• Unplanned shocks (labor strikes, natural disasters, surges in demand, etc.)- The stock maintained shall always be helpful in any case encountered above.

• To maintain independence of supply chain – System which is automated is a well planned and a flourishing system in itself.

• Maximize the level of customer service by avoiding understocking.

• Promote efficiency in production and purchasing by minimizing the cost of providing an adequate level of customer service.

• To meet unforeseen future demand due to variation in forecast figures and actual figures.

• To average out demand fluctuations due to seasonal or cyclic variations.

• To meet the customer requirement timely, effectively, efficiently, smoothly and satisfactorily.

• To smoothen the production process.

• To facilitate intermittent production of several products on the same facility.

• To gain economy of production or purchase in lots.

• To reduce loss due to changes in prices of inventory items.

• To meet the time lag for transportation of goods.

• To balance costs of inventory such as order cost or set up cost and inventory carrying cost.

• To balance the stock out cost/opportunity cost due to loss of sales against the costs of inventory.

• To minimize losses due to deterioration, obsolescence, damage, pilferage etc

Now days the computer has become one of most important needs in every field like scientific research, business activities, entertainments, educative fields etc. From this importance the computer soft ware became one the most important technology which provides interface and solution for the modern people.

One of the most important applications of the computer is to assist researcher, manager or any individual in solving problems by analyzing the data provided by the individuals and store records or data and provide up to date information and data to the individuals for the efficient management of their organization.

It is thus very important for all learners of computer science to know how to design computer-based information systems to aid management. Besides that birth of object oriented and platform independent programming language has changed a great deal in programming styles and logic. So the Dot NET has become more important and popular language among the co-IT workers and also the professionals.

Due to the advancement of information Technology in present era it really important for computer students to choose a appropriate topic for the project as the partial fulfillment of the requirement for their degree.

Objectives

Few objectives of the project are:

The general objective of this project is to minimize the manual work.

The overall objective of this database is to store information of vehicle purchased from supplier and keep records of all the transaction made in the organization.

Viewing and updating of stock details, purchase details and sales details.

To keep the record of customers.

To keep the details of the supplier.

To generate reports for purchase, invoice and sales and can print out the reports and can also save it.

To generate invoice to the customers.

VISUAL BASIC is a high level programming language which evolved from the earlier DOS version called BASIC. BASIC means Beginners' All-purpose Symbolic Instruction Code. It is a very easy programming language to learn. The code look a lot like English Language. Different software companies produced different versions of BASIC, such as Microsoft QBASIC, QUICKBASIC, GWBASIC ,IBM BASICA and so on. However, people prefer to use Microsoft Visual Basic today, as it is a well developed programming language and supporting resources are available everywhere. Now, there are many versions of VB exist in the market, the most popular one and still widely used by many VB programmers is none other than Visual Basic 6. We also have VB.net, VB2005 and the latest VB2008, which is a fully object oriented programming (OOP) language. It is more powerful than VB6 but looks more complicated to master.

VISUAL BASIC is a VISUAL and events driven Programming Language. These are the main divergence from the old BASIC. In BASIC, programming is done in a text-only environment and the program is executed sequentially. In VB, programming is done in a graphical environment. In the old BASIC, you have to write program code for each graphical object you wish to display it on screen, including its position and its color. However, In VB , you just need to drag and drop any graphical object anywhere on the form, and you can change its color any time using the properties windows.

On the other hand, because the user may click on a certain object randomly, so each object has to be programmed independently to be able to response to those actions (events). Therefore, a VB Program is made up of many subprograms, each has its own program code, and each can be executed independently and at the same time each can be linked together in one way or another.

1.3 What programs can you create with Visual Basic 6?

With VB 6, you can create any program depending on your objective. For example, if you are a college or university lecturer, you can create educational programs to teach business, economics, engineering, computer science, accountancy , financial management, information system and more to make teaching more effective and interesting. If you are in business, you can also create business programs such as inventory management system , point-of-sale system, payroll system, financial program as well as accounting program to help manage your business and increase productivity. For those of you who like games and working as games programmer, you can create those programs as well. Indeed, there is no limit to what program you can create ! There are many such programs in this tutorial, so you must spend more time on the tutorial in order to learn how to create those programs. If you wish to see some of the sample programs, you can take a look at the link below:

Visual Basic (VB) is the third-generation event-driven programming language and integrated development environment (IDE) from Microsoft for its COM programming model. Visual Basic is relatively easy to learn and use.

Visual Basic was derived from BASIC and enables the rapid application development (RAD) of graphical user interface (GUI) applications, access to databases using Data Access Objects, Remote Data Objects, or ActiveX Data Objects, and creation of ActiveX controls and objects. Scripting languages such as VBA and VBScript are syntactically similar to Visual Basic, but perform differently.

A programmer can put together an application using the components provided with Visual Basic itself. Programs written in Visual Basic can also use the Windows API, but doing so requires external function declarations.

The final release was version 6 in 1998. Microsoft's extended support ended in March 2008 and the designated successor was Visual Basic .NET (now known simply as Visual Basic).

Dot net is a collection of technologies, which is used to integrate many small technologies to a single large technology such that a powerful application can be, designed which can be used from anywhere anytime.

CLS: - it is a set of rules, which is given by .net technology, which has to be followed by any .net language.

It is not mandatory for any lang. To support all the rules supported by the CLS.

But the language has to support the features provided by the CTS, which will be used by the CLS for its verification.

Common Type system: - it is a collection of type definitions provided by the .net framework, which has to be used by the languages, which targets .net

Note: all the languages have to support the CTS type definitions.

If any language supports a data type, which is not supported by, the CTS type definitions then that language should not use that data type if the application targets to .net

Windows forms: - they are used to design desktop applications

Asp.net: - asp.net is used to design 2 types of applications

Web forms -> used to design web applications

Web services -> it is a set of instructions or a code which can be placed on the web which can be accessed by any applications written using any language for any platform or device.

Mobile forms -> used to design the device independent applications.

ADO.Net -> it is a new database connectivity model based on the namespaces to interact with any databases or XML.

Base Class Libraries -> it is a rich class libraries provided by the .net framework which can be used by any language which targets .net

This is like header file in C.

In java u have more than 2000 packages in .net you have more than 4000 packages and the advantage is can be used by any language.

Base Class Library support -> it is a resource used by the CLR in order to load the class definitions of the assemblies used by the application.

Type definitions: it is a resource used by the CLR in order to verify the type definitions used by the application

To achieve this CLR will take the support of the CLS

CLS: is a specification provided by the .net framework, which has to be supported or implemented by any language if it targets to the .net tech.

Note it is not mandatory for any lang. Which targets the .net Tech to support all the rules given by the CLS.

In order to verify the type definitions the CLS will take support of CTS.

CTS: is a collection of type definitions provided by the .net tech.

COM Marshalling: - it is a resource used by the CLR whenever the COM interoperability takes place.

This means that using the COM components in .net or .net components in COM type application.

Debug manager : It is a resource used by the CLR if any runtime error occurs to invoke the debugger such that code can be modified as per the requirement which allows to continue the processing of the application without terminating it.

Exception Manager : it is a resource used by the CLR to handle exceptions raised by the application. Provided we write the exception handling statements ie defined .if they r not handled then this resource is used to terminate the process of the application abruptly.

Security Engine: it is a resource used by the CLR to provide the access controllers to verify the security of the application.

Thread Support: Whenever the .net application uses multi-threading concept then the resources for those threads and handling of those threads will be taken care by this.

IL to native :- it is a just in time compilation process which converts the MSIL instructions to the native code of the OS.

Standard JIT: it is used to compile the entire MSIL instructions to the native code of the OS.

Echo Jit: when ever a method is been invoked then the relevant MSIL instruction will be converted into the native code of the OS.

Pre JIT: it is a process of identifying the system resource to invoke the relevant JIT compiler as per the requirement.

Code Manager: it is a resource used by the CLR to manage the code present in the application like threading, exceptions.

Garbage collector: - It is a resource used by the CLR in order to destroy the unused objects on a periodical basis such that the resources occupied by the unused objects will be released.

download the a inventory syste project

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